Quote intake · contractors
AI Receptionist for Contractors
Every estimate request after-hours is a competitor's job if you don't catch it.
An AI phone system for HVAC, plumbing, and electrical contractors. Captures every estimate request 24/7, routes emergencies, and stops $5k jobs from going to the next number on Google.
What this fixes
- ×Emergency calls come at 9 PM, 2 AM, weekends. Voicemail loses them; they call the next plumber on the list.
- ×Estimate requests need 4-5 fields (address, scope, urgency, photos if available, schedule) — typing that mid-job kills the day.
- ×Existing-customer service calls and new-business intake hit the same inbox; new business loses because the older customer's already in.
- ×Subcontractor and supplier calls compete with revenue calls for the same phone time.
What it actually does
- ✓Catches every inbound call regardless of hour — estimate requests, service calls, supplier check-ins.
- ✓Captures address, scope, urgency, and timing on intake; texts you a summary you can decide on at lunch.
- ✓Escalates flagged emergencies (no water, no heat in winter, electrical hazard) to your cell within 60 seconds.
- ✓Books standard service appointments directly into your scheduler (Housecall Pro, Jobber, ServiceTitan).
The cost math
After-hours answering service
$300-700/mo + per-minute overage + setup fees
Hand-deployed
$8k one-time deployment + ~$100/mo usage
Net
Breaks even in 14-18 months on cost alone; the recovered jobs add 5-20× ROI on top
When this isn't the right first move
If your inbound is mostly word-of-mouth referrals from existing customers, the AI receptionist matters less. Solve invoicing or quote turnaround first.
If you're a 1-person operation already running calls between jobs with a Bluetooth headset, the productivity gain is smaller. Consider Telegram-based intake instead.
Best fit
- Contractors with 2+ trucks and inbound emergency calls
- Service businesses charging $300+/job where one captured emergency pays for the system
- Owners burning evenings on estimate intake instead of being home
Not for you if
- Pure-referral shops with no marketing-driven inbound
- Solo operators who already have intake mostly under control
Want this for hvac, plumbing, electrical, and general contractors?
Send me your workflow and I'll reply with a one-page deploy plan — or tell you to fix something else first.