Today
Someone on your team copies, pastes, checks and reminds by hand. It takes hours, and it slips the week they're busy or out sick.
Workflow Automation · one job, off your plate The work you repeat every week,
The work you repeat every week,
doing itself.
Chasing invoices. Copying leads into the CRM. Building the Friday report. Sending the same reminder texts. Pick the job that eats your week, and I'll make it run by itself in the tools you already pay for.
$3,500 once for one workflow. Live in 7–10 days after I have access. Runs in your accounts, with no monthly fee to me. Built by Michael Heredia, automation engineer.
Works with the tools you already use
- QuickBooks
- Jobber
- Google Workspace
- Microsoft 365
- HubSpot
- Square
- Stripe
- Excel and Sheets
- and most tools with a login
Text to the owner
Weekly report is ready: $18,420 in revenue, 23 jobs finished, 4 open quotes, 3 invoices past 14 days.
I sent polite reminders on the 3 late invoices. One (Alvarez, $1,150) is past 30 days, so I left that one for you.
Thanks. I'll call Alvarez Monday.
Added to your Monday list · 9:00 AM · Call Alvarez about invoice
One job. Done on time, every time, without anyone remembering.
After
The job runs on its own schedule, in your tools, the same way every time. You hear about it only when something needs a person.
Written down
You get a one-page runbook: what runs, when, and how to change it. No black box, and nothing only I understand.
Jobs I can take off your plate
If someone does it by hand every week, it can probably run by itself.
Pick one to start. Most owners have a second one in mind by the time the first is running.
Money
- “Chase unpaid invoices on day 7, 14 and 21”
- “Send a receipt and payment link after every job”
- “Match payments to invoices in QuickBooks”
Leads and customers
- “Put every web form, email and missed call into the CRM”
- “Text new leads back within a minute”
- “Ask happy customers for a review after the job”
Scheduling
- “Send a reminder the day before every appointment”
- “Fill cancellations from a waitlist”
- “Rebook customers who are due for service”
Reports and admin
- “Build the Friday numbers report automatically”
- “Collect timesheets for payroll”
- “File documents and receipts in the right folder”
Premium automations, with AI inside AI inside
The jobs that used to need a person to read them.
Some work needs judgment, not just copying. These use AI to read, sort and write for you, and still check with you before anything important goes out.
- 01
“Read every emailed invoice and receipt, and enter it in your books.”
Email + QuickBooks
- 02
“Turn voicemails and call notes into a CRM record with a next step.”
Phone + CRM
- 03
“Sort the inbox into new leads, customers, bills and junk, and draft the replies.”
Email
- 04
“Write a personal follow-up for every quote that went quiet, ready for you to approve.”
CRM + email
- 05
“Reply to good reviews and flag the unhappy ones to you right away.”
Google reviews
- 06
“Turn a photo of a paper form or work order into a record in your system.”
Phone camera + CRM
- 07
“Send you a weekly summary of what customers complained about and asked for.”
Inbox + notes
- 08
“Draft the monthly customer email from what the business actually did that month.”
Jobs + email
A job with AI inside is still one workflow at $3,500. If it's really two jobs, I'll say so before you pay.
Why owners want this
Your team's hours go back to the work that makes money.
Hours back every week
The time that went into copying, chasing and checking goes back to you and your team.
Nothing slips
Reminders and follow-ups go out on time, even the week everyone is slammed.
Money comes in faster
Invoices get chased on schedule instead of whenever someone remembers.
No new software to learn
It runs inside the tools you already pay for.
A fixed price
$3,500 for one workflow. You know the price before I start.
You own it
In your accounts, with a written runbook. No monthly fee to me.
Name the job. Then it gets boring, in a good way.
01
A 20-minute call
Tell me the job that eats your week. If it's really three jobs, we pick the one that pays the most.
02
Access
Logins or invites to the tools the job already uses. That's when the clock starts.
03
Build and watch
I build it and run it next to you for a few real cycles, fixing whatever real life throws at it.
04
Runbook and hand-off
Live in 7–10 days after access, with your one-page runbook. A second workflow is a new quote whenever you're ready.
Pricing Recommended
One job, one price, paid once.
One workflow
Paid once$3,500
- One named job, fully automated
- Built in the tools you already pay for
- Written runbook, live in 7–10 days
Another workflow
When you're readyQuoted
- After the first one runs smoothly
- Same fixed-price approach
- Often simpler, since the tools are connected
Keeping an eye on it
Only if you askOptional
- I watch it and fix what breaks
- Useful when your tools change often
- Never required
Not sure which size fits?
The workflow runs in your accounts. If it uses a tool like Zapier or Make, that stays on your subscription. No required monthly fee to me.
Before you name the job.
- Why a flat $3,500 if every business is different?
- Because the scope is one named job, not the whole company. That's what makes a flat price honest. If the job is really three systems and a rewrite, I'll say so and quote it before you pay.
- How is this different from Zapier?
- Zapier is a toolbox you keep paying for. I'm the person who picks the job, builds it so it holds up, and writes it down. I can still use Zapier, Make or your tools' own connections underneath. You're buying the finished job.
- How long does it take?
- Most workflows are live 7–10 days after access works. A messy two-system report can take longer, and I'll tell you that before you pay.
- Do I have to keep paying you?
- No. The $3,500 is once. If you want me to watch it or build another, that's a separate conversation, and only if you ask.
- Can it use AI?
- Yes, when the job needs it: reading invoices, sorting email, drafting follow-ups. Anything important waits for your approval before it goes out.
- What if it breaks?
- The runbook says what to check. If it breaks because of something I built in the first 30 days, I fix it at no charge.
What's the one job you'd love to never do again?
Book 20 minutes and tell me. I'll say if it's a fit, how long it takes and what it costs, before you pay anything.
Want customers to book and pay from ChatGPT, Claude or Gemini?
An AI Front Door lets any AI app answer real questions about your business, book the job and take the payment.
See the AI Front Door →