HubSpot stale deals from Grok: own the $3,500 list

HubSpot will call a deal stalled, recent, or past its close date. None of those labels is a 14-day silence, asked from Grok, with the stage left alone.

Short answer: HubSpot stale deals from Grok means you ask which open deals have had no logged activity for 14 days, and HubSpot stays the record. AI Front Door Look Up is $3,500 once. You own the connection. I do not add a subscription. The same setup works in Claude, ChatGPT, and other AI apps that support MCP connectors. If you already filter Last activity date yourself and you are the only person asking, do not buy.

MCP is the open standard those apps use to connect to a business’s tools. One connection to HubSpot. Not a second pipeline.

What are HubSpot stale deals from Grok?#

HubSpot stale deals from Grok are open deals whose Last activity date is at least 14 days ago, answered in the app you already use. HubSpot’s presets use last week, a stage average, or a past close date. Fourteen days is a rule you write before I wire it.

Last activity date, on HubSpot’s deal properties page updated September 29, 2026, is the latest already-past note, call, tracked sales email, meeting, LinkedIn, SMS, or WhatsApp message, chat, or completed task (HubSpot). Last contacted is narrower. Last modified date moves on any property change, including a workflow. Those are three different dates.

The sales workspace, updated July 24, 2026, needs Sales Hub Professional or Enterprise and a Sales seat (HubSpot):

• Stalled Deals: time in stage at least 20% over that owner’s closed-won average for the stage.
• Recent Activity: last activity date within the last week.
• No Activity Scheduled: nothing next on the deal.
• Stale Close Date: close date before today.

A stage change is not in that definition. Move a card and skip the call, and the date stays old. That is a quiet log, not proof the buyer went quiet.

HubSpot already ships connectors. ChatGPT’s, updated September 28, 2026, can read, create, and update deals. Deletes are off. Bulk writes stop at 10. Pipeline-stage checks are not applied (HubSpot). Claude’s, updated September 24, 2026, can also update on a paid Anthropic plan (HubSpot). xAI’s April 2026 page describes Grok as read-only (xAI). The fork from a pasted export is MCP vs chat bots.

Questions this should answer once it is live:

• “Which open HubSpot deals have no logged activity in 14 days?”
• “Which of those also have a close date before today?”
• “Who owns the open deals with no next activity date?”
• “On the Lopez deal, what is the last activity date, and when did it enter this stage?”

How much do HubSpot stale deals from Grok cost?#

Look Up is $3,500 once, one HubSpot account, read-only. Desk is $7,500 once if a customer should book. Floor is $14,000 once when staff share it. Thirty-six months later my bill is still $3,500. Your HubSpot subscription stays yours.

	Saved view in HubSpot	HubSpot’s own connectors	AI Front Door Look Up
Who asks	You, inside HubSpot	The person who connected that one app	You, from Grok, Claude, or ChatGPT
What “stale” means	Last week, 20% over a stage average, or a close date before today	Whatever that prompt happens to mean	The 14-day last-activity rule you wrote
Can it change a deal	You click	ChatGPT and Claude can create and update. Grok’s April 2026 setup is read-only	No. Look Up does not write
Price to me	$0	$0	$3,500 once
36 months to me	$0	$0	$3,500

HubSpot’s Sales page lists Free at $0 a month, Starter starting at $20 per seat per month, Professional at $100, and Enterprise at $150. One Professional seat at that $100 start is $3,600 over 36 months. That is HubSpot’s bill for the workspace. It does not lock writes off.

Holding a meeting from the thread is book a HubSpot meeting from ChatGPT. That is Desk, not this list.

What does the 14-day HubSpot question look like?#

The trigger is you asking which open deals went 14 days without a logged activity. The action is a read of Last activity date, closed deals dropped. HubSpot stays the record. A note, a stage move, or an email waits for a person.

1. Trigger. “Which open deals have no logged activity in 14 days?” The same sentence works from Claude or ChatGPT.
2. Action. Keep open deals whose Last activity date is 14 days old or older. Return name, owner, stage, last activity date, and close date. Week one, the draft sits next to that saved view.
3. System of record. HubSpot. Not the chat.
4. Human escalation. A stage move, a note, a task, or an email to the buyer.

A chase on a schedule is Workflow Automation, $3,500 once, live in 7 to 10 days. Look Up does not send it. Missed calls are the receptionist at $8,000 once.

What would I turn on first?#

Start read-only, and only the 14-day list on open deals. Leave stage writes, notes, and tasks off. If a saved view already matches the names you would have asked, stop and do not pay for a second copy of a filter you already trust.

Checklist before I take the build:

• An admin connects HubSpot. I do not want a password pasted into a chat.
• “14 days” is written against Last activity date, not Last modified date and not time in stage.
• Closed-won and closed-lost stay out. Open deals only.
• One morning, the filtered list matches the saved view you circled.
• Staff who may ask are named. Sends, stage moves, and deletes stay off.

After ten mornings where the list matches the view, I stop.

When this isn’t the right move yet#

Skip it when you already trust the saved view, when “stale” still means three HubSpot presets, or when the leak is the email, the meeting, or the phone. A second login on a messy pipeline copies the wrong deals.

Wait if:

• You are the only person asking, and the view takes a minute. Open it. $0.
• Reps do not log calls, emails, or notes. The date will lie.
• You want the 20% stalled rule. That view already exists on Professional or Enterprise.
• The miss is a sequence that should send. That is Workflow Automation.
• A prospect should book from the thread. That is Desk at $7,500.
• The phone is the leak, or you want deletes and made-up amounts.
• You already use HubSpot’s connector in one app, alone, and you check every answer in HubSpot.

What is not included in the $3,500?#

The $3,500 does not include the follow-up email, a meeting hold, the phone line, or a security review of a web app. Look Up is one system, read-only. HubSpot’s subscription stays on your bill, and a second system is a second quote.

Desk is $7,500 once when a customer may hold a meeting. Floor is $14,000 once when the team shares the doorway and should not share one HubSpot login. A web app security review is $2,400, and $1,200 starts it.

Name who may ask, and which writes stay off. Send the audit. It is a short form. I reply with the replacement map within 24 hours. Look Up is $3,500 once if the 14-day list is the whole job. If you would rather talk through the workflow and whether it fits, book a 20-minute call.