Plug in your numbers · real math

AI Receptionist ROI calculator

Side-by-side year-one cost: hiring a front-desk receptionist vs a one-time AI deployment. Defaults are the same BLS and SHRM numbers from the receipts post — adjust to your business and the math updates live.

BLS pegs this at $37–40k for most US markets.

$

Voicemails that never become bookings.

What one new client is worth on average.

$

Twilio/voice-API usage on the AI side. Most service businesses run $20–60.

$
Show assumptions
  • Benefits + employer taxes = 1.30× base salary (BLS midrange)
  • Cost-per-hire = $4,700 (SHRM 2023 benchmark)
  • AI deployment = $8,000 one-time, you own the result
  • Missed-call conversion when AI answers = 60%
  • 52 working weeks per year
Hire a person · year 1
$54,100
$38,000 base × 1.30 + $4,700 hire cost
AI receptionist · year 1
$8,360
$8,000 deployment + $360 voice usage
Year-1 delta
Direct cost saved
$45,740
Revenue recaptured
$31,200
5 missed/wk × 60% conversion × $200 avg × 52
Net year-1 benefit $76,940

Pay-back period vs the hiring path: 1.8 months.

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Twenty minutes, no pitch. Bring this calculator and we'll pressure-test the assumptions against your actual call volume and booking flow.

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